Outlook For Mac Mail File Location

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  1. Outlook For Mac Data File Location
  2. Outlook For Mac Pst File
  3. Outlook For Mac Mail File Location

Outlook for Mac 2011 caches your mail items in an identity in your home folder at the following location: /Documents/Microsoft User Data/Office 2011 Identities Like Microsoft Entourage for Mac 2008, Outlook 2016 for Mac and Outlook for Mac 2011 are intended to be purely locally cached mail clients.

If you can’t remember the folder path of templates folder clearly, you can get the file location of Outlook templates with below steps: 1. In Outlook, select an email, and click File Save As. In the opening Save As dialog box, please select Outlook Template (.oft) from the Save as type drop down list. Now the template folder is. To ensure the database and all Outlook data can be recovered, we recommend exporting your Outlook data to an Outlook for Mac Data File (.olm) and backing up that file. Outlook's Main Identity folder contains a database of Outlook data and many separate data records for emails, preferences, contacts, and other information. It is very easy to change the default mail delivery location in the Outlook, follow these simple steps to execute it. Open Control panel and click on the Mail icon over there. Now click on the Data files. On the next window, select your account and click on the Add button.


Topics Map > Features and Functionality > Client Capabilities > Desktop

When you use Microsoft Outlook, your email messages, calendar events, tasks, and other items are saved on a mail server, on your computer, or both. Outlook items that are saved on your computer are kept in an Outlook data file.

About:

There are two types of Outlook data files used by Outlook for Windows. An Outlook Data File (.pst) is used for most accounts. If you are using a Microsoft Exchange account, your items are usually delivered to and saved on the mail server. To allow you to work with your messages even when you cannot connect to the mail server, a second type of data file that is named an Offline Outlook Data File (.ost) is kept on your computer.

The primary differences between the two types of Outlook data files are as follows:

Location
  • Outlook Data Files (.pst) are used for POP3, IMAP, and web-based mail accounts. When you want to create archives or back up your Outlook folders and items on your computer, such as Exchange accounts, you must create and use additional .pst files.
  • Offline Outlook Data Files (.ost) are used when you have an Exchange account and want to work offline or use or use the default Cached Exchange Mode. This type of data file is also used for accounts that you set up with the Outlook Connector for Outlook.com (formerly Hotmail). Outlook Data Files (.ost) are always copies of items that are saved on a mail server and do not have to be backed up like Outlook Data Files (.pst).

Introduction to Outlook Data Files (.pst and .ost).

  • More about .pst files

    • A Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. This is the most common file in which information in Outlook is saved by home users or in small organizations. Home users usually use an Internet service provider (ISP) to connect to the Internet. The ISP also provides one or more email accounts. The most common types of accounts are referred to by their Internet protocol names: POP3 and IMAP. Another type of account is an HTTP or web-based account that works similar to IMAP email accounts. All three account types use a .pst file.

      Your items can also be moved or archived to an Outlook Data File (.pst). Because a .pst file is kept on your computer, it is not subject to mailbox size limits on the mail server. By moving items to a .pst file on your computer, you can free up storage space in the mailbox on your mail server. Outlook can be configured to deliver new items to a .pst file, but if you do this, it has several disadvantages. This includes being unable to work with your items when you are using Microsoft Outlook Web Access with the Exchange Server email account or when you are working on another computer.

      Warning Do not access an Outlook Data File (.pst) from a network share or another computer, because it increases the possibility of data loss.

      Tip You should regularly back up your Outlook Data Files (.pst) and save them in a safe place. Your ISP or Microsoft cannot recover your e-mail or other items if the file is lost.

  • More about .ost files

    • Typically, when you use a Microsoft Exchange Server account, your email messages, calendar, and other items are delivered to and saved on the server. You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an Offline Outlook Data File (.ost). This allows you to use Cached Exchange Mode or to work offline when a connection to the Exchange computer may not be possible or wanted. The .ost file is synchronized with the Exchange computer when a connection is available.

      Offline folders are replicas of the folders found in your mailbox on the computer that is running Microsoft Exchange. They make it possible to take a folder from a server location, work with the contents of the folder when you are not connected to the network, and then, when you are connected again, update the folder and its corresponding server folder to make the contents of both folders identical. This process is known as synchronizing folders.

      You can add, delete, and change the contents of an offline folder exactly as you can for a folder on a server. For example, you can change and move items between folders, send messages that are included in your offline Outbox, and view the contents of your offline public folders. Meanwhile, new messages are kept in your Inbox on the server, and other people might add, delete, and change items in public folders. You will not be aware of these changes on the server until you synchronize.

      The information that is synchronized includes the following:

      • Headers For email items only, a header is a descriptive identifier that provides the sender's name, the subject line of the message, the time when the message was received, and the size of the message.

      • Full items A full item includes the header, the body of the message, and any attachments, such as embedded objects or pictures.

      When you work offline, folders that are synchronized are determined by Send/Receive groups. By using Send/Receive groups, you can choose which folders are synchronized and kept current so that when a connection to the server is not possible or you choose to work offline, you can continue to work with those items. You can also specify that updates to the Address Book be downloaded during synchronization.

      If you use an Exchange Server email account (like all UW-Madison Office 365 users), we recommend that you use Cached Exchange Mode. Most of the reasons to work offline are eliminated when you use Cached Exchange Mode. The lack of a network connection is almost transparent to you because you can continue to work with your items whether you are connected to the computer that is running Exchange.

      By default, Cached Exchange Mode creates and uses an Offline Folder file (.ost) and then downloads and maintains a synchronized copy of the items in all folders in your mailbox. You work with the information on your computer, and Outlook synchronizes the information with the server. When your connection to the Exchange computer is interrupted, you can continue to work with your data. When a connection is restored, changes are automatically synchronized, and the folders and items on the server and on your computer are identical again.

      With Cached Exchange Mode, you do not have to set up Send/Receive groups, choose folders that you want to be available offline, and then keep those folders synchronized.

File locations:

You can save, copy, and move a data file (other than the file that is used as your default delivery location) to another location on your computer or to a share on the network. However, you must have folder read/write permissions to open an Outlook Data File (.pst).

  • Outlook Data Files (.pst)

    • Note Microsoft Exchange Server accounts save your information on the mail server. To use Cached Exchange Mode or to work offline, copies of your items are saved in an offline Outlook Data File (.ost). See the Outlook Data Files (.ost) section for more information. Also, some organizations allow you to export or archive your items to a .pst file.

      The fastest way to open the folder where your Outlook Data File (.pst and .ost) is saved is to do the following:

      1. In Outlook, click the File tab.

      2. Click Account Settings, and then click Account Settings.

      3. On the Data Files tab, click an entry, and then click Open Folder Location.

      If you are unable to open Outlook, you can navigate to the follow locations to find the files manually.

      Windows 10 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

      Windows 8 and 8.1 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

      Windows 7 and Windows Vista drive:Users<Your Name>AppDataLocalMicrosoftOutlook

      Windows XP drive:Documents and Settings<Your Name>Local SettingsApplication DataMicrosoftOutlook

      Note: If you are unable to view the folder named 'AppData' in your user folder, this is because you do not have the proper permissions to view this folder. If you click the address bar at the top of the File Explorer window, you can type in the location manually.

      To repair this data file, review Microsoft's documentation.

  • Offline Outlook Data File (.ost)

    • The .ost file is synchronized with the items on the server that runs Exchange. Because your data remains on the Exchange server, you can re-create this .ost file on your new computer without having to back up the .ost file.

      Windows 10 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

      Windows 8 and 8.1 drive:Users<Your Name>AppDataLocalMicrosoftOutlook

      Windows 7 and Windows Vista drive:Users<Your Name>AppDataLocalMicrosoftOutlook

      Windows XP drive:Documents and Settings<Your Name>Local SettingsApplication DataMicrosoftOutlook

      Note: If you are unable to view the folder named 'AppData' in your user folder, this is because you do not have the proper permissions to view this folder. If you click the address bar at the top of the File Explorer window, you can type in the location manually.

      To repair this data file, review Microsoft's documentation.

Additional files:

Outlook also saves data in the following formats.

  • Personal Address Book (.pab)

    • Personal Address Book (.pab) files are lists of names and distribution lists, used in Outlook 2003 and earlier versions. To use them in Outlook 2016 for Windows, convert the files from one of the following default locations into a contacts folder by clicking File > Open & Export > Import or Import/Export.

      • drive:UsersusernameAppDataLocalMicrosoftOutlook
  • Offline Address Book (.oab)

    • The Offline Address Book (.oab) is used by Microsoft Exchange Server accounts. It contains information, such as names, e-mail address, titles, and office locations, from the Global Address List (GAL) on an organization’s Exchange server.

      You don't have to back up or restore this file as it is created and updated automatically by the server.

      • drive:UsersusernameAppDataLocalMicrosoftOutlook
  • Navigation Pane settings (.xml)

      • drive:UsersusernameAppDataRoamingOutlookprofile name.xml
  • Registered Microsoft Exchange extensions (.dat)

      • drive:UsersusernameAppDataLocalMicrosoftOutlook
  • Print styles (Outlprnt with no file extension)

      • drive:UsersusernameAppDataRoamingMicrosoftOutlook
For
  • Signatures (.rtf, .txt, .htm)

      • drive:UsersusernameAppDataRoamingMicrosoftSignatures
  • Stationery (.htm)

      • drive:Program FilesCommon FilesMicrosoft SharedStationery
  • Custom Forms

      • drive:UsersusernameAppDataLocalMicrosoftForms

Outlook For Mac Data File Location

  • Dictionary (.dic)

      • drive:UsersusernameAppDataRoamingMicrosoftUProof
  • Templates (.oft)

      • drive:UsersusernameAppDataRoamingMicrosoftTemplates
  • Send/Receive settings (.srs)

      • drive:UsersusernameAppDataRoamingMicrosoftOutlook
  • Message (.msg, .htm, .rtf)

To export to an Outlook for Mac Data File (.olm), please use Microsoft's documentation.

About:

Outlook 2016 for Mac stores messages and other items, such as calendar events, contacts, tasks, and notes, as a SQLite database on your computer. If you turn on Time Machine, it automatically makes copies of every file on your computer on a regular basis. If a file gets damaged or lost, you can use Time Machine to browse through the backups and recover the copy of the file. Otherwise, you can manually archive your messages to an Outlook for Mac Data File (.olm).

File locations:

Phora yours truly forever. All Outlook for Mac items can be found in the SQLite database located at: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles.

To export to an Outlook for Mac Data File (.olm), please use Microsoft's documentation.

See Also:

MS Outlook is used by the business professionals as well as private users all over the globe and is present in the Microsoft Office suite. But if you think that Office suite is for Microsoft’s Windows platform only, then update your information. The Office suite is also available for Apple’s Mac-based operating system, and its user-interface adapts itself as per the Mac OS. The Office for Mac comes with the Office 365 subscription, and Outlook is present in it. The data file on Outlook on Mac is known as OLM (Outlook for Mac), and you can consider it as a counterpart of OST and PST files at Outlook for Windows.

You need to know the location of OLM files when you want to take the backup of your Mac Outlook account or when you are facing corruption and need to retrieve the data.

OLM file location

The OLM file location is based on the version of MAC OS and which incarnation of Outlook you are using. Here is a table;

MAC OSOLM File Location
Mac OS X 10.5 or laterOutlook 2011 for Mac
/Users/‹username›/Documents/Microsoft User Data/Office 2011 Identities/Main Identity
Mac OS X 10.5 or laterOutlook 2016 for Mac
Users/‹username›/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile
Mac OS X 10.5 or laterOutlook 2019 for Mac
Users/‹username›/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile

By default, the ‘Outlook 15 Profiles’ folder remains hidden; you need to make it visible to get the OLM file. When you select the GO option from the FILE MENU, then hold-down the OPTION key, and it will show the Library folder.

When you are accessing or restoring the Library folder, then you should be aware of installing the latest update to keep the Outlook for Mac updated with the latest modifications. Open the Outlook for Mac application and go to Help Menu. Here, you choose the option ‘check for updates,’ and it will launch the AutoUpdate app. The AutoUpdate app will download and install the latest updates. Later, restart the Outlook for Mac.

Export messages to the OLM file

In the Outlook for Mac application, you can easily export the messages to the OLM file, which can contain the message, contacts, notes, calendar entries, etc. Here is a simple process.

  1. Start Outlook for Mac and go to Tools category. Click Export.
  2. Select the data based on type and category. You can shuffle between multiple types and categories. Then click continue.
  3. Provide a name to the OLM file and browse the saving location. Click Save.
  4. Outlook starts to Export the data to the OLM file.

After saving the OLM files at any location, you can later use them to import to an updated version of Outlook. If you have upgraded from Outlook 2011 to Outlook 2016 or from Outlook 2016 to Outlook 2019. Then you can easily import the OLM files to Outlook using the same procedure. Here are the steps;

  1. In the Tools category, click the Import option.
  2. Select the third-option of Outlook for Mac archive file (OLM).

Outlook For Mac Pst File

Click Continue and browse the OLM file to import it. After importing the data, you can access them into your account.

Till now, we have learnt the significance of OLM file in Outlook for Mac, default locations of OLM files for different versions on Mac system, process to backup emails in OLM file and importing backup OLM file to a new or updated Outlook for Mac version. All these information are helpful for users if they are going to continue working on Mac Operating System environment and using Outlook for Mac email client.

Outlook For Mac Mail File Location

For any reason, if user thinks to move to Windows Operating System environment, then we have a reliable way to move precious OLM file data to this new environment. One cannot access OLM files directly in Windows environment as Outlook in this Operating System is compatible with PST file format which is known as the database file of Outlook. So, conversion of OLM to PST is needed. We have the best OLM to PST Converter tool which not only retrieves whole OLM file data but also previews it and allows selective conversion to PST file format. The tool supports all Outlook for Mac and Windows Outlook versions. For personal experience of the tool, try its free demo version on its website. Keep reading!